Little London Kids | Terms & Conditions

For client T&C’s click here

For Models of Little London Kids

1.) Little London Kids clients cover the whole of the UK, we offer non sole representation contracts for a period of 12-months to 0 to 16yr olds.

Upon the Agency agreeing to represent the Child and the Parent accepting that offer, the Parent agrees to pay the Company a one off payment admin fee of £40 per year (annual contract) for inclusion within our talent management system.

This will cover inclusion within the talent management system, IT work, submissions and administration and is not a representation fee. Parents have 30 days from the date of acceptance to proceed with joining the agency. Once payment is made and the child’s profile created it is understood that payment cannot be refunded. There are no additional costs incurred for services provided.

Proceeding to set up is in acceptance of these terms Model Only Contracts are for a 12 month period, not sole rep and there is no upfront fee. £40 admin charge is deducted from the model’s first earnings that year.

All children are assessed in all cases for all areas of the industry according to their ability.

A child would have been accepted by the agency, based upon their application.

All yearly contracts are renewed where both parties are happy to continue, the yearly talent management inclusion cost applies. Once a profile is created the agency cannot refund the yearly set up cost.

2.) The parent should:

1. Make the Agency aware of any other agency they are currently registered with and ensure their ‘other’ agency is not sole rep.
2. Ensure their child’s details are kept up to date for clients.
3. Keep the agency informed of all unavailable dates by logging into the child’s profile and using the calendar to record these.
4. Understand that internet access is required to be with the agency
5. Understand that they need to inform Little London Kids of any other agency they are registered with and any work achieved at all times.
6. List Little London Kids as their first agency if registered with Spotlight, without exception.

Following registration, the Agency will email you with a link to login to your child’s profile. The Parent will need to login within 7 days of receiving the email in order to activate the child’s account, add additional information and check for any errors. You are responsible for ensuring it is viewing correct information to clients.

Little London Kids are acting as an Employment Agency. We are an Entertainment Agency that offers Commercial work to all our children. In addition to commercial work children are submitted for photographic model work and at no extra cost, although parents can opt out of model work if preferred, but cannot opt out of commercial work.

3.) The Company cannot allow Directory listing costs to be deducted from a artist’s first earning with the Company for our Talent division. The Agency is not charging a representation fee as that is free; payment is for the work involved in setting up their profile within our talent management system, activation and other related services, i.e. model-cards, licencing, submissions, admin etc and maintaining your child’s profile while registered with the Agency. Model only contracts are not subject to an upfront fee, but instead a £40 admin charge is deducted from the models first earnings that year.

4.) The Company will make no further charge to the Parent/Artist when joining

THE OBLIGATIONS OF LITTLE LONDON KIDS AGENCY

5.) Subject to clauses 11-12 below, the Company agrees to:

a) Include the Child within its Talent Directory and to distribute model-cards and header sheets to clients when required. It also agrees to offer free representation following the initial set up cost for Commercial & Model work (combination contract) or deduct the fees from first earnings that year (model only contract) once set up and where the artist is deemed suitable and agrees to only do so unless the parent/artist opts out (photographic).
b) Keep the Artists / Child’s details, as supplied by the Parent, up to date and accurate.
c) Contact the Parent/Artist, and arrange bookings on the Child’s behalf where applicable d) Pay the child 80% of the fee received from the Client (fittings, theatre, low paid), 70% of the fee received from the client for photographic and 70% of the fee received from the client for TV/film/commercials. The Company’s standard commission rate is 20% of the fee received (excluding travel fees) for fittings/stage/£100 or less invoices, 30% for photographic and 30% for all TV/film/commercials. This fee shall only be applicable once the Client has paid the Company. The Agency is authorised to receive money on behalf of the worker. All VAT inclusive invoices will be subject to VAT deduction before payment is then made to the worker. Invoices are subject to 30 day payment, although most settle on or within this time, some do not and will pay to their own payrun system. The agency supplies a remittance outlaying the fee structure, by email, to artists when payment is made.
e) Follow licencing procedures as required by law (children 0-16).

6.) The Company cannot and do not guarantee work for any artist that it represents. Representation commences from the date of your final payment being made.

THE OBLIGATIONS OF THE ARTIST/PARENT

7.) The Parent/Artist agrees to keep their profile page up to date and inform the agency with all unavailable dates including examination and holiday dates and to check sizes regularly and submit their height regularly on their profile. The agency does not send reminders to do this.

a. The parent understands that the ultimate decision when selecting an artist for an assignment is with the client and not the agency. The parent understands that no complaint can be made to the agency in the event that a client does not select their child for work.
b. The parent understands that Little London Kids are a Spotlight agency and without exception, Little London Kids must be listed as the first and preferred agency on an artists Spotlight account. Failure to do so will render any contract as being unworkable and void.

8.) Child Membership (0-16yrs) – The Parent agrees to provide up to date photographs of the child and as requested by the company and update their own Directory Listing with images and height and other relevant details regularly using their own username and password. The parent understands that when photographs are updated on a profile then ALL previous images, if any remain, should be removed. All images are to be replaced at the same time, the agency cannot accept ‘partial’ updates; thus keeping the profile fully up to date for clients. Under 3’s using their own snapshots should remember they must be suitable for the agency to send to their clients and the parent understands that many clients will insist on only high quality images.

9.) The Parent/artist must contact the Company if there are any problems logging into your childs profile once you have received your activation email or if this confirmation email is not received. An artist confirms agreement of our Agency terms by proceeding to join the agency. Logging in is therefore in acceptance of these terms.

10.) The parent/artist understands that they are responsible for their page being kept up to date and viewable to clients. Should their page expire (you will be notified by email to immediately update) you have 30 days to fully update, after which time they will be permanently removed. In exceptional circumstances and with prior notice, the agency can arrange to put a page on hold and extend the deadline. A child’s profile being dormant for 6-months with out of date images should be deemed as not wishing to remain with the agency. Once a profile is removed it cannot be replaced, the model will need to reapply. Basic detais are retained on file for those who have featured in campaigns, for us to refer to for repeat usage payments.

i. The parent/artist understands also that they are signing to a Talent Agency who also deal with model work. They also understand that the Agency operates to a 3 strike rule (point 11.1)

11.) The Parent/artist agrees to:

a. Ensure that the Model arrives on time for all bookings.
b. Ensure that the Model is accompanied by a parent/guardian at all times during a booking, unless specifically agreed otherwise by the Company.
c. Limit the amount of people attending the booking with the Model.
d. Ensure that the Model behaves in a polite and professional manner during bookings.
e. Contact the Company immediately in the event of any illness or any other emergency situation that prevents the artist from attending the booking.
f. Ensure the Model attends the booking with clean hair, face, nails and clothing, as per your booking confirmation details.
g. Ensure any job record forms provided by your booker are fully completed on the day and returned to the Agency no more than 3 working days after the booking has taken place.
h. Ensure that they, or their children, do not display poor or rude conduct towards Company staff, other Children, other Parents or Clients. This would include inappropriate correspondence to the agency, or derogatory reference to the agency, agency staff by a parent/child to any third party, in writing or verbally. Breach of this clause will result in immediate removal from the agency system without negotiation.
i. Ensure that all unavailability dates are entered onto their profile without fail and removed when passed.
j. Although we are not a sole representation agency we must insist that any ‘self’ advertising of our artists on industry websites (KCCP, Casting Networks, Starnow and similar), the artist must list Little London kids as their agent and all paid work achieved should be booked through our bookings office as usual. Any other agencies an artist is registered with should be listed on their profile along with all work achieved with full details. An agency is legally required to supply this information to clients on request and to councils for licencing purposes. Compromising our legal position will be deemed as a breach of terms.
k. The parent agrees to not contact a client directly under any circumstances, or for any reason. Anything agreed between parent and client without the knowledge of the agency will not stand and will be deemed as breach of terms and removal from the agency, without exception.
l. The parent/artist understands that if they are auditioned by a client via Little London Kids then that job must be handled by Little London Kids and the parent and/or client cannot liaise directly without agency inclusion. The parent also cannot nominate another agency to handle any resulting booking from that audition, nor can they represent themselves.
m. Not use our studio images for any other form of promotion, be it private, or via another agency. Any person found to be in violation of this term will be invoiced for £150 copyright purchase; which if not paid within 28 days will result in removal from the agency without negotiation.
n. The parent understands that they cannot upload footage onto their profiles from other agencies, nor make reference to another company within the dialogue. Copyright responsibility lies with the parent/artist and not the agency.
o. The parent/artist understands that if they are booked for an assignment, confirms details for that assignment and then does not attend, giving no explanation or no contact made with the agency, the child/artist will be removed from the books with immediate effect.

11.1) 3 Strike Rule

Unfortunately this has been forced upon us due to too many people either not turning up, being late or pulling out so near to the casting, or shoot that we can’t replace them.

When Little London Kids takes on a job we are expected to provide ALL the cast that is needed. The client handpicks the cast based on who has been submitted and we submit based upon the availability you have provided on your profile. Afterall, if you state you are available, then we expect you to be available. Certainly once you accept the casting, or job, we don’t expect you to then cancel.It is important that we fill the job to the standards expected by the client. If we don’t, the client is unlikely to use us again, meaning less work for you guys and your fellow Little London Kids artists – something no one wants.

Therefore, if you don’t turn up for a casting; if you are late for a casting; if you pull out of a casting, or shoot late in the day, or your behaviour on set is deemed unacceptable, you’ll be given a ‘strike’. If you accumulate three strikes within 1 calendar year, your account will be suspended indefinitely and any monies owed to you by the agency will be offset against any overtime incurred by staff having to try and replace you. Of course, there are always genuine reasons to pull out of castings, or shoots and of course if you do have a genuine reason, you are unlikely to accumulate three strikes anyway.

Also, cancellations and unprofessionalism means we at Little London Kids have to work at the last minute/nights/weekends to find replacements for you. Obviously we don’t want to do that, so it’s never appreciated when we have to.

Just to reiterate, we don’t want to suspend anyone’s profile – but above all, doing a professional job for the client is of the highest importance and this involves our cast being on time and in their full numbers. Impressing the client brings more work. Letting our clients down results in less work.

How can I avoid a Strike?

Follow these few rules and you’ll be fine….

a. Inform the agency of unavailable dates. Remember your details are sent to clients sometimes daily and without your knowledge. If we submit, you get picked and then can’t do the casting, or shootshoot, our clients will find this completely unacceptable.
b. Check trains, travel, call times and wrap times BEFORE accepting the casting, or job.
c. Make sure you aren’t working BEFORE accepting the casting, or job and check your diary for anything that you’ve got booked in.
d. Only GENUINE emergencies should make you cancel after you’ve confirmed your place on the casting, or shoot.

Being with an agency should be treated professionally, much like any other job. Consider what your boss would say, or do, if you emailed them to say you simply weren’t turning up today? That is how your work ethic with us should be.

1. Any failure by the Parent to comply with the clauses 7-11 above may result in the Child/Artist’s details being removed from the Directory and thus being unavailable to clients. In particular item (j) should be adhered to, allowing the agency to act legally and professionally at all times.

(i) The parent understands that Little London Kids are a Spotlight agency and without exception, Little London Kids must be listed as the first and preferred agency on an artists Spotlight account. Failure to do so will render any contract as being unworkable and void.

2. The Parent/Artist understands that should they not update their details within the time stipulated, their account will be deactivated. Should the account fail to be reactivated for a period of 30 days then it will be deleted from our system. Parents/Artists are able to reactivate their accounts only when providing full updates and within deadline date set from the date of deactivation. Deleted artists should reapply to the Agency. Should a parent/artist relocate temporarily, the agency can keep the place for a maximum period of 3 months, after which time it is removed.

Yearly contract artists will be contacted leading up to the end of their term with offer to extend if applicable.

3. The parent understands that they must inform the agency of any other agencies they are registered to (see point 11 (j) within our terms).

(i) Should a parent/artist not respond to a casting call, or ignore a casting call and are found to attend via another agency without notifying Little London Kids, or be unavailable without contacting the agency this will be deemed as breach of terms and failure to comply with this breach will result in a strike against their profile (point 11.1).

(ii) Should a parent/artist respond to texts, or emails as being unavailable for a casting, or assignment, as a matter of courtesy they should provide a reason for us to relay to the client. To maintain our professional standards with clients the agency cannot represent models who refuse castings, or jobs repeatedly. 3 refusals will result in removal from the Agency.

(iii) Should an artist attend a shoot with a client and refuse to partake, or not fulfil the task they are booked for, payment is at the discretion of the client and not the responsibility of the agency.

(iv) You can use your own bank to accept payment on behalf of your child if easier. The agency cannot be held responsible for incorrect banking details given to us by the parent/artist and payment being made. Once funds have left our account it is then the responsiblity of the parent/artist to recover the amount from the bank and not the agencies.

(v) Parents/Artists should check their details monthly for any height changes.

4. Should a child/artist be confirmed for a casting, or shoot through Little London kids Agency and the parent/artist then decides to terminate their agreement with us and then complete that assignment via another agency, the agency will exercise it’s right to recover the full commission from any fees earned by that artist directly from the parent and in accordance with our Terms. A £50 admin charge will also be charged to the artist. Likewise any artist who secures work through Little London kids, who then opts to leave the agency and is recalled by the same client for repeat work for the same brand/assignment, they will be bound to the same terms for a 2-yr period; in that the agency will exercise it’s right to recover the full commission from any fees earned by that artist directly from the parent and in accordance with our Terms.

12. General

NOTICE

13. The Company invoices the Client immediately after any assignment having been completed by the Artist. The Company does not pay an Artist until the Client, which can sometimes take around 3-mths or more, has paid them themselves. All payments are sent to Artist within 7 days of cleared funds in compliance with the legal requirements. Little London Kids do not refund any Client (hirer) once an Artist has been paid for an assignment completed in accordance with the request given by the Client at the time of booking the Artist. On all ‘VAT-inclusive’ or ‘fixed-fee’ work contracted between the agency and client, Little London Kids, (incl. BBC work) VAT will be deducted on the agency commission from the Artist’s fees and shown on your remittance. On all other work our clients cover the VAT unless they are in a VAT exempt Country.

14. Poor, or rude conduct displayed by any Parent/Artist toward any Client, Child/Parent/Artist at a booking, or toward the Agency, or Agency staff member, whether verbally, or in writing would also fall within this ‘right to remove’ category. Derogatory, or defamatory remarks published, or encouraged by any person would also apply. Representation will be ceased with immediate effect without negotiation. The agencies decision is final and non-negotiable.

15. Should a Parent/Artist wish to terminate their agreement with the Agency and subsequently remove their profile from the Directory, the Company must receive written notice (post, or email). 1 month notice is required to terminate the agreement if the artist is still active to allow for client submissions and negotiations to be fulfilled and/or organised. Their artist’s details will be removed at 30 days and confirmation sent to the parent/artist by email. The parent/artist also understands that working for, starting, running, or having any connection with another agency, aside of them being registered as a model, this would be deemed as being a complete conflict of interests and they will be removed from the agency with immediate effect.

a) Once a Child/Artist’s details are deactivated from the system, in accordance with terms as stated, they will be kept for an additional period of 6-months, after which time they will be permanently deleted. The Agency cannot be approached regarding any details relating to an artist’s file, or reason for removal after this time, as the file would have been deleted with reasonable cause.

b) In the event that an artist is removed from the Agency in accordance with clause 10 h, or breach of contract, no notice will be given. It is understood that notice of removal for all other reasons is adequately provided from the point of application, so no notice would be required.

16. Information on all assignments undertaken by any Child with the Company (including venue, Client name, date, fees, requirements etc), are kept for a period of 5 years with the Company. The completion of a child/artist’s profile, payment and subsequent registering with the agency would be in acknowledgement and acceptance of these Terms & Conditions by the Parent.

17. No parent/artist should ever contact a client directly regarding a job, or payment for a job whether submitted by the agency or confirmed for work unless prior written permission is granted by the agency. Failure to adhere to this will be deemed as a breach of terms and they will be removed from the agency.

ADDITIONAL

18. Rates of pay vary from job to job. Some clients may negotiate for a reduced rate. You will be notified of available fees at the time of confirmation. Casting fees are charged to the client, when applicable. Artists should note that a casting fee is not always paid by clients, you will be notified if this is available and how much is to be paid by the client at the point of booking and in writing.

19. If you terminate this contract you will be liable to pay the Agency its current commission rate if you/your child works for a client you/they have been introduced to by the Agency and the work involves advertising or promoting the same company or product as you/your child were booked to promote by the Agency. See term 12.4 above.

Clarification: Any monies, fees or other consideration received by the Artist’s parent, or legal representative in respect of any bookings, engagements, contracts, agreements, publicity, advertising, branding, merchandising, sponsorship and other commercial activities, secured for the Artist or representative as a result of the involvement of the parties to this agreement however tenuous with Little London Kids, this will be deemed to have originated from Little London Kids and the appropriate commission will be payable to Little London Kids by the parties to this agreement. Any future bookings which are either any continuation, or as a result, of any projects founded originally by Little London Kids, or as any introduction by Little London Kids would be commissionable by Little London Kids without exception. See 12.4 above.

In addition, Little London Kids shall be entitled to receive its full commission as detailed herein in perpetuity on the Artist’s earnings derived from any and all work introductions, negotiated, entered into, commenced or performed during the term hereof relating to any of the foregoing however direct or indirect, tenuous and far into the future, that may lead to bookings, engagements, contracts, agreements, publicity, advertising, branding, merchandising, sponsorship and similar activities entered into, and upon any and all extensions, renewals and substations thereof and therefore notwithstanding the prior termination of this Agreement for any reason; which activities may have been discontinued during the term hereof and resumed thereafter. See 12.4 above.

Should an applicant be offered work through Little London Kids prior to joining, accept and then complete that work, then a £20 administration cost in addition to the usual agency commission rates will apply. The applicant will be offered to have the agency fees deducted from the invoice amount if they wish as an alternative.

6.2 Should the Artist seek to be represented elsewhere, Little London Kids shall continue to manage all current and pending projects and work opportunities derived from any and all work introductions, negotiated, entered into, commenced or performed during the term of this Agreement. See 12.4 above.

i) In the event that additional Usage is paid to the Agency for work carried out by an Artiste who is no longer registered with the Agency, every reasonable effort will be made to contact the Parent to arrange payment for a period of 12-months, after which time the money will be retained by the Company.

20. Should a client pay an artist on the day of the shoot, or directly, the artist is then liable to pay the appropriate commission to the Agency within 7 days. If the commission is not received then an interest rate per week of 5% will be added to the amount owed. Should the monies need to be recovered in a court of law the agency will reserve its right to add £100 admin charges to such claims.

21. When travel expenses are paid by the client you should return any travel receipts to the agency immediately with your assignment record form, provided by your booker at the time of booking. We cannot be held responsible for non payment of travel if receipts are lost by the parent.

22. Little London Kids – We are NOT a sole agency, our artists can sign with another if they wish, but must notify the Agency within their profile. We are a management casting agency. More than 2 agencies can be unworkable, parents/artists should consider this.

AND REMEMBER

23. Always make sure you/the child knows they are represented by Little London Kids and the parent/artist has the Agency contact details to hand.

24. Following auditions the Agency are not always told of the result immediately. If the artist is selected the Agency will contact you immediately.

25. The Agency cannot record details of every job a particular artist is submitted for. The Agency is required by law to record details of ‘achieved’ work for a period of 5 years.

26. The Parent MUST inform the Agency when a child loses teeth, has a haircut (if severe then an updates sitting will be required), or has a holiday booked throughout the duration of their contract with the Agency. Repeated unavailability for work will not be workable and so result in removal from the Agency. Parents should be aware that our administration pages show if a parent should add unavailability dates ‘after’ refusing work through unavailability and then claim they were added prior to submission. The health declaration field needs to also be completed on the child’s profile to the agency aware of any health implications which can affect work.

27. Auditions for school age children are usually held between 4.00 and 6.00pm, babies are auditioned any time of day. Auditions may last just 10-15 minutes, or could involve a much longer session where they may be asked to perform a part of the required scene, or a screen test may be performed with a recording on video. Older children may be asked to read a part of a script (usually provided prior to audition) with younger children/babies often being asked to play a game, or perform a task to observe their ability to take direction.

28. Jobs generally take place during working hours and sometimes at weekends. Parents are asked to be relaxed with their children to avoid unnecessary anxiety. The more relaxed a child is, the better they will perform. Parents should not ‘involve’ themselves with the production, or casting unless requested by the client.

29. Our accounts department pays settled invoices to its artists every 7 days. We will not pay against an invoice until the client has paid in full and it appears as cleared funds in our bank. Little London Kids Ltd company) accepts no liability if a client defaults in payment, we take all steps available to recover funds owed by a client.

30. By returning your payment confirmation and activating your account you are accepting these Terms & Conditions. You may terminate by giving us written notice, however we cannot offer refunds of Directory Listings once 7-days cooling off period has passed from the date of activation.

31. In the event that an artist is confirmed by Little London Kids for a major campaign and/or feature role, the artist is obligated to be represented by Little London Kids on a sole representation basis during the time of filming/shooting, airing and for a duration of 12 months thereafter. This is agreed to with confirmation of assignment.

This Agency operates strictly in accordance with BIS regulations and follows the guidelines set out for agencies that fall under ‘Entertainment Sectors’.

The Agency aims to secure you work as an actor, background artist, dancer, extra, musician, singer & model and you agree to pay to be included in a publication, or website.

Your rights are as follows:

Yearly Contract – Once the profile has been created and the artist/parent has gained access, the agency cannot offer a refund.

You will have to be shown the information about you, which will be included and you will have seven days to object. Failure to upload correct images does not fall within this term once the profile page has been created.

If you are charged an upfront fee you will have the right to a refund if no publication is produced and made available to potential hirers (clients), 60-days after payment has been made.

Should a payment be cancelled after the 30 day cooling off period, the agency reserves the right to recover the amount owed and a £50 administration charge will be added to that cost.

Little London Kids will provide Booking Terms by email at the point of booking.

Making your final and/or full payment and activating your account is in acceptance of these Terms. A refund cannot be granted if the profile page is created and the profile is accessed by the parent/artist. The Company reserves the right to work within these Terms, which may be subject to change with notice.

Our artists (or legal guardian(s)) are responsible for regularly reviewing our Terms for any updates and/or changes to the Terms.

Our current Client Bookings Terms which are provided to and agreed by the ‘Client’ when booking a model are available to view on our website.

Data Protection Policy

Little London Kids Ltd is committed to operating in a way that complies fully with the provisions of the Data Protection Act 1998. Little London Kids Ltd recognises that the personal data legitimately required in order to carry out its business must be collected, processed, stored and disposed of fairly, lawfully and with due regard to confidentiality. Little London Kids Ltd fully respects your privacy.

Little London Kids has a clear internal framework to enable it to meet its obligations in relation to the eight legally enforceable Data Protection Principles laid out in the Act.

All Little London Kids Ltd workers and employees have responsibilities under the Data Protection Act 1998 and are trained appropriately for their specific roles on complying with the provisions of the Act. Managers are trained to ensure that within their areas their staff and workers are aware of their responsibilities and adhere to the relevant requirements and processes.

CONSENTS

The Artist hereby authorizes the Agent to give on the Artist’s behalf any consent required under Copyright Designs and Patents Act 1988 or any statutory amendment or re-enactment thereof.

The Artist gives permission for their photo and details of any work obtained to be used freely in reference to all sites that include Little London Kids, with the understanding that the Artist will be clearly stated as Client of said sites to ensure no misleading information is published about the Artist and their relationship to Little London Kids. Information is usable for the length of contract and after termination of any contract with the Agent.

The Artist will seek guidance and express consent from the Agent when posting any information regarding work obtained on any social network site to protect any contract with an employer. Any social media notices, advertising and/or images of an arist posted whilst under management of Little London Kids shall be deemed the property of the agency and shall remain without question.

THIS AGREEMENT CONSTITUTES THE ENTIRE AGREEMENT BETWEEN THE PARTIES. NO STATEMENT OR REPRESENTATION BY EITHER PARTY WHICH IS NOT CONTAINED IN THIS AGREEMENT SHALL BE BINDING. NOTHING IN THIS AGREEEMENT DETRACTS FROM THE PROVISIONS OF EMPLOYMENT AGENCIES ACT 1973 OR ANY STATUTORY AMENDMENT OR RE-ENACTMENT THEREOF.

JURISDICTION

This Agreement is governed by the law, and is subject to the jurisdiction of the Courts of England and Wales. Schedule 2 (Clause 5.5).

For Clients of Little London Kids

Little London Kids client booking terms.

All clients should read this carefully before booking a model.
As required by department of employment regulations, Little London Kids booking confirmation containing the terms of the booking must be signed and returned by the client before the shoot date. Failure to do so may result in the cancellation of the artist. These terms are supplied to the client at the first point of contact to the agency and proceeding to work with the agency is in understanding of these terms.

Once an artist is introduced to a client by way of submission and/or casting/shoot, Little London Kids are to act as agent to that artist regardless of any subsequent requirements for the artist to fulfill the said assignment. Likewise, any repeat jobs and correspondence regarding that artist is to be with Little London Kids solely. It is understood that booking an artist from Little London Kids is in acceptance of this understanding until otherwise agreed between client and Little London Kids as agent.

Booking Fees

Permitted use in general, photographic fees cover the right to use one image for one year from the date of the booking, in the UK only, for the initial Permitted use.

Daily/Hourly Rate

Booking fees are charged by the day or by the hour. Extra half hours or parts of half hours shall be paid at half the hourly rate. Equity contracts excluded, the day booking is for a 7 hour period including a 1-hour lunch break. Unless otherwise agreed the minimum booking is for 2 hours.

Overtime

Overtime rates apply before 9am, after 6pm and on all bookings over seven hours.
(a) The overtime rate is a one-and-a half times the daily rate between 6pm and 12am.
(b) A special rate is negotiated for night work between 12am and 9am.

Fittings

Fees for fitting are charged at half the hourly rate with a minimum of £25 per hour.

Usage

Additional fees are payable for the right to use photographs (or reproductions, or adaptations of, or drawings there from, either complete or in part, alone or in conjunction with any wording or drawings: including electronic reproduction) for all known or anticipated purposes other than the initial Permitted Use. (E.g. packs, posters, show cards, record covers, swing tickets etc.) In general, the additional fees cover the right to use one image for one year from the date of the booking, in UK only, for the purpose or purposes agreed. In the event that a client publishes, releases, prints, airs an image, footage, or material without consent of the artist, or their Agency, (i.e. Little London Kids), the Client understands that they will remain solely responsible for any subsequent legal claims and costs incurred. The Agency is not responsible for breach of Intellectual Property Rights issues arising because of any misuse of material in any form.

(b) Territory

Additional fees are also payable for the right to use the photographs (or reproductions, or adaptations of, or drawings there from, either complete or in part, alone or in conjunction with any wording or drawings: including electronic reproduction) for all known or anticipated territories other than the UK. In general the additional fees cover the right to use one image for one year from the date of the booking, in the territory or territories agreed.

Usage 2

It is the client’s responsibility to notify the agent and negotiate additional fees (including extensions of existing agreements) for any usage, which may be required or anticipated subsequent to the time of booking as per 6 (a), above.

(b) Territory

It is the client’s responsibility to notify The Agency and negotiate additional fees (including extensions of existing agreements) for any territory, which may be required or anticipated subsequent to the time of booking as per 6 (b), above.

Agency Booking Fees

All bookings, except Equity Contract TV commercials, will be subject to a 20% booking fee on all shoot and usage fees. Both booking fees and model fees will be invoiced by the agency, unless otherwise agreed at the time of booking. VAT and any agreed expenses will be added where appropriate. The agency reserve the right to charge the same fees as another agency, should a child from another agency be used for the same job as a child from Little London Kids.

Travel

All travel costs should be reimbursed with valid receipt and will be included in the final invoice. If the parent is driving, petrol should be reimbursed at the standard rate of 25p per mile. This is calculated from the home postcode to the shoot location postcode, sought from AA Routefinder.

Other Fees

Please ensure our rates page on the website is read and understood before booking models for additional services i.e. recalls, wardrobe fittings where you are unsure of the fee payable.

Payment Terms

All invoiced payments are required within 30 days of the date of invoice. In all cases the person booking the model will be invoiced and solely responsible for payment, unless otherwise agreed at the time of the booking. We reserve the right to invoice the €˜ultimate client’ (i.e. designer/manufacturer/owner of the product in question). All fees are for the right to use pictures and once agreed, are payable whether or not the use is appropriated. We reserve the right to add the interest at the rate of 1% per month to overdue accounts without prejudice to our rights to recovery.

Exclusion Fees

A special fee will be negotiated when the work is in conjunction with a product, which precludes work for competing products. It is the CLIENTS responsibility to check whether conflicting work has been done. If a model advertises a product, he/she is able to work for any competitor unless an exclusion fee is negotiated.

Provisional Bookings

Cancellations

If a booking is cancelled within 24 hours of the starting time, the full fee will be charged unless the same model is re-booked within 24 hours, in which case half the fee is charged. Saturdays, Sundays and Bank Holidays are excluded from these calculations. However, if a booking is cancelled due to illness or some other reason beyond the models or agencies control (and upon the production of the appropriate evidence) the model shall not be liable for cancellation charges. This is a reciprocal arrangement between models and client.

Weather Permitting Bookings

At the first cancellation, a half-fee is charged unless the client fails to cancel in time to prevent the model’s attendance, when the full fee is payable. At the second cancellation, the full fee is charged.

Meals

Clients are responsible for models meals, unless client requests child/parent to bring along a packed lunch or otherwise beforehand, at the time of booking.

Fashion Shows

Payment of the agreed fees confers the right to make use of the model’s services on the catwalk for the specified show and the right to use photographs and video of the show reporting purposes only. Any other usage must be negotiated at the time of the booking.

Videos

All fees will be invoiced to the record company or ultimate client. For all videos the normal daily rates will apply PLUS a buy-out to be negotiated.

Test and experimental photography

A Photographer is not entitled to use test and experimental photographs for commercial purposes unless specific arrangements have been made before the photographic session.

The photographer is not entitled to use any of the images he takes for any usage beyond that agreed under sections relating to usage above. The photographer to this extent agrees to restrict use of his copyright and if the model agency client is not a photographer, the client is to draw these Term & Conditions to the attention of the photographer and obtain his agreement to them before the shoot commences.

Insurance

The client is responsible for the models health and safety when the model is travelling, or providing services, in connection with the booking to the same extent as if the model were an employee of the client. The client will maintain adequate insurance cover to underwrite its obligations to the model.
The agent is not responsible if the model fails to attend the booking. The client is advised to insure against any losses, which might result if the model does not keep a booking because of ill health, or some other reason.

Jurisdiction

These terms and conditions for booking and all other matters connected with the booking are governed by English law and any dispute will be settled in accordance with that law by a court in England.

Complaints

Any cause for complaint should be reported to the Agency when it arises. Complaints cannot be considered in retrospect.

Regulations

(a) CHILDREN’S PERFORMANCE REGULATIONS 1968
Children under 16 years of age require a licence for paid performances. It is the client’s responsibility to licence the children. Please note to put a licence in place takes a minimum of 5-10 working days, depending on the council involved.

(b) AGENCY ACTING ON BEHALF OF APPLICANT

Please note that should you wish Little London Kids to apply for a Child Performance Licence on your behalf, there will be a fee of £30 per child, whether or not the child is confirmed.

Please note that:

Whilst every endeavour is made to provide satisfactory and efficient service to our clients, we cannot be held responsible for a models conduct on an assignment.

We reserve the right to negotiate within the structure of these Terms & Conditions.

It is the clients responsibility to arrange insurance if indemnity is required against a models inability to attend through sickness or unforeseen circumstances.

PLEASE NOTE

As the supplier of services, these Terms and Conditions take precedence over any Terms and Conditions, which may be received from the client even if those Terms and Conditions have a clause similar to this.

All fees are to be negotiated only with Little London Kids It is not permitted for a client to use photographs, or footage for any use whatsoever until all fees are paid in full. Usage is to be paid to Little London Kids for additional use for all footage, images and data which was achieved whilst an artist was registered with Little London Kids, whatever the circumstances or time lapse involved (incl. the artist having left the agency, or represented by another). In the event an artist leaves the agency and cannot be contacted any fees paid to the agency in such circumstance will remain in a Client account for a period of 12-months, after which time will become the property of the agency.

It is not permitted for a client to have direct contact with an artist/parent without prior arrangement by the agency and in writing. Any arrangements made with, or contractual obligations agreed to, by the artist, with the client and without the written agreement and/or knowledge of the agency, will not stand and Little London Kids accepts no culpability for such agreements.

Whilst every endeavour is made to provide a satisfactory and efficient service to our clients we cannot be held responsible for a models conduct on an assignment.

We reserve the right to negotiate with the structure of these Terms and Conditions.